How to make a room only bookable if another room is unavailable

Example 1: A hotel has 2 room types (Double with a quantity of 10 and Family with a quantity of 2). If Double is sold out Family is sold as a double as well.

1. Set up your rooms:

• Create one room type Double with a quantity = 10
• Create one room type Family with a quantity = 2
• Create one room type Double and Family with a quantity = 12

Double

• Go to SETTINGS->PROPERTIES->ROOMS->SETUP and set Sell Priority = Hide (to not show the room type on your own booking page)
• Go to SETTINGS->PROPERTIES->ROOMS->DEPENDENCIES and set Use Prices from = Family and Double (Double needs prices for availability calculation)

Double and Family

Go to SETTINGS->PROPERTIES->ROOMS->DEPENDENCIES and use the following settings:

• Requires Availability in = Double, Family. (Double needs to be first)
• Combination Logic = Sum of all bookings
• Assign Bookings to = First Available Dependency Room

Leave all other setting set to the defaults.

Example 2: A hotel has 2 room types (Double A with a quantity of 10 and Double B with a quantity of 2). Double B is only bookable if Double A is sold out.

1. Set up your rooms:

• Create one room type Double A

• Create one room type Double B

2. Set up the room dependency settings in SETTINGS->PROPERTIES->ROOMS->DEPENDENCIES for Double B

• Requires Availability in = Double A
• Combination Logic = No Units must be available

Leave all other setting set to the defaults.

3. Go to SETTINGS->BOOKING PAGE->PAGE DESIGN and set “Room Order” = Hide Unavailable

Example 3: A hotel has 2 room types (Double A with a quantity of 10 and Double B with a quantity of 2). Double B is only bookable if less than 3 units of Double A are left

1. Set up your rooms:

• Create one room type Double A

• Create one room type Double B

2. Set up the room dependency settings in SETTINGS->PROPERTIES->ROOMS->DEPENDENCIES for Double B

• Requires Availability in = Double A
• Combination Logic = 2 or less units must be available

Leave all other setting set to the defaults.

3. Go to SETTINGS->BOOKING PAGE->PAGE DESIGN and set “Room Order” = Hide Unavailable

Note: If you are using dependencies please test thoroughly to make sure your set up reflects your rules. If you are connecting one physical room more than once to a booking channel you are risking overbookings.

Example 4: An owner has Apartments each with 2 bedrooms, they can be sold as 1 and 2 bedroom apartments. (Apartment A1 – 2 bedroom and A2 (1 bedroom) – Apartment B1 (2 bedroom) and B2 (1 bedroom). Apartment B2 is only available when Apartment A1 and A2 are unavailable)

1. Set up your rooms:

• Apartment A1
• Apartment A2
• Apartment B1
• Apartment B2

2. Set up the room dependency settings in SETTINGS->PROPERTIES->ROOMS->DEPENDENCIES

Apartment A1

• Include bookings from Apartment A2

Leave all other setting set to the defaults.

Apartment A2

• Requires Availability in = Apartment A1

Leave all other setting set to the defaults.

Apartment B1

• Include bookings from Apartment B2

Leave all other setting set to the defaults.

Apartment B2

• Requires Availability in = Apartment A1
• Combination Logic = No Units must be available

Leave all other setting set to the defaults.

3. Go to SETTINGS->BOOKING ENGINE-> BOOKING PAGE and set “Room Order” = Hide Unavailable